The Council of Europe is currently implementing a Project on “Improving the Effectiveness of the Administrative Judiciary and Strengthening the Institutional Capacity of the Council of State”. The purpose of this call is to identify maximum two (2) providers for each lot for the production of multimedia materials.
Exclusion level for this tender is €10,000. Total offers exceeding the €10,000 level will be excluded from the tender evaluation.
Please send the documents to the following e-mail address: ankara.office@coe.int by 15 November 2022, (14.00 Turkish Time).
Tenders shall be submitted by email only (with attachments) to the email address indicated above, with the following reference in the subject line: Services for
Production of Multimedia Materials - IMEAJ. Tenders addressed to another email address will be rejected.
All questions shall be submitted at least 5 (five) working days before the deadline for submission of the tenders and shall be exclusively addressed to the email address ankara.office@coe.int with the following reference in subject: “Question-Tender - Services for Production of Multimedia Materials (IMEAJ)”.
Please read carefully the requirements of the call:
1. Tender File
IMPORTANT
While preparing the Act of Engagement, you are requested to specify the prices in Euro currency and excluding VAT.
The Act of Engagement must be completed, offers (prices) should be given, signed and scanned and preferably submitted in pdf file.
DOCUMENTS TO BE PROVIDED
- A completed and signed copy of the Act of Engagement (See attached); must be in English;
- CVs, preferably in Europass Format, of the key designers/personnel that will take part in this service (for LOT-1 and/or LOT-2) demonstrating clearly that the tenderer fulfils the eligibility criteria. (in English)
- Company Profile demonstrating the tenderer’s capacity, experience and suitability for providing the services described in LOT-1 and/or LOT 2 (in Turkish or English):
- A work portfolio comprising a minimum of 3 examples of previous work preferably from work with international organisations and/or public authorities (including, where relevant, a link to the produced outputs);
- A list of previous work completed by the Tenderer.
- Certificate of Registry (scanned copies of the original documents in Turkish), for legal persons only.
- A list of all owners and executive officers, for legal persons only. (in Turkish or English).
All documents (except the certificate of registry that may be submitted in Turkish, and Company profile -a work portfolio/the samples and a list of previous works- A list of owners and executive officers may be submitted in Turkish or English) shall be submitted in English, failure to do so will result in the exclusion of the tender.
ELİGIBILITY CRITERIA
• Lot 1:
- Demonstrated three (3) years of experience in 2-D animation production
- Minimum five (5) years of experience in the field of communication
• Lot 2:
- Demonstrated five (5) years of experience in multimedia
- Minimum five (5) years of experience in the field of communication
SUMMARY OF TERMS OF REFERENCE
Lot 1: Production of 2-D Animation Video (max. 4 min.)
The provider will produce two 2-D animation videos in modular format (Video1: How to file a case; Video 2: Stages of a court case).The provider is expected to edit each video and make separate copies for dissemination. Relevant draft text will be provided by the Council of Europe.
Provider will perform filming, arrangement, editing, dubbing, illustration, graphics, stock visibility materials, subtitles, music with copyrights.
- Original drawings/illustrations, videos and photographs for the video
- Time plans, shooting plans and a creative script with the approval of the Contracting Authority
- Translation of the script in the required languages, and voiceover (in Turkish) and subtitles (in English)
- Submission of the main copies to the Council of Europe according to following requirements:
Width/Length Ratio: 16: 9, Size: 4K and 1080p, Format: H.264 and MOV and
WMV 9)
Lot 2: Production of an Informative Video on administrative justice system in Türkiye (max 5 min)
An informative video on administrative justice system in Türkiye shall be filmed for general public (to explain the new structure, photo and video shooting as well as stock visibility materials, a production with voice-over and subtitles, music with copyrights). Relevant draft text will be provided by the Council of Europe.
The video will be divided into 4 sections which will explain all pillars of the system separately. The length of each section should be limited to 60 seconds. The Contractor is also expected to edit each section as an independent video and make separate copies for dissemination.
- Time plans, shooting plans and a creative script with the approval of the Contracting Authority
- Translation of the script into the required languages, and voiceover (in Turkish) and subtitles (in English)
- Submission of the main copies to the Council of Europe according to following requirements:
Width/Length Ratio: 16: 9, Size: 4K and 1080p, Format: H.264 and MOV and WMV 9)
The sections of the video will be as follows (maximum 60 sec. ea.):
- A section on first instance administrative courts
- A section on first instance tax courts
- A section on Regional Administrative Courts (including video shootings in the courts, (i.e Ankara and İstanbul)
- A section on the Council of State (stock videos of the CoS can also be used upon official consent)
