Retention and disposal schedules
In the framework of the Council of Europe Archival Policy, a disposal schedule is negotiated with each department. A retention and disposal schedule, drawn up between the Central Archives and the author department, identifies the retention period for specific types of information (in both paper and electronic format). It constitutes the reference text for archiving in that department.
List updated on 20 April 2023
Common Council of Europe retention and disposal schedule
Main bodies and institutions
- 2002/DS1 – Private Office of the Secretary General
- DS/CM(2017)1 – Secretariat of the Committee of Ministers
- DS/PACE(2010)1 – Secretariat of the Parliamentary Assembly
- DS/CG(2019)1 – Secretariat of the Congress of Local and Regional Authorities of the Council of Europe
- DS/CommHR(2015)1 – Office of the Commissioner for Human Rights
- DS/CDP(2017)1 – Staff Committee [fre]
Directorates
Directorate of Legal Advice and Public International Law (DLAPIL)
- DS/DLAPIL(2018)1 – Public International Law Division
- DS/DLAPIL(2017)1 – Central Activities
- DS/DLAPIL(2011)02 – Legal Advice and Litigation Division
- DS/DLAPIL(2019)01 – Treaty Office
Directorate of Communications
- DS/DC(2017)1 - Directorate of Communications - Extract concerning internal communication [fre]
- DS//DC(2016)2 - Web and Audio-Visual Communication Division. Extract concerning documents published online
- DS/DC(2009)1 – Directorate of Communication [fre]
Directorate of Strategic Planning
Directorate General of Democracy and Political Affairs (DGDAP)
- 2005/DS1 – Directorate General of Political Affairs (DGAP) [fre]
- 2003/DS21 – Directorate of Co-operation for Local and Regional Democracy - DGI
DG1 - Directorate General of Human Rights and Rule of Law
- DS-DG1(2020)1 - Department for the Execution of Judgment of the Court of Human Rights (CM/EXEC)
- DS/DG1(2017)2 - Independence and Efficiency of Justice Division - Extract for the European Commission for the Efficiency of Justice (CEPEJ) – documents published online
- DS/DG1(2017)1 - Human Rights Policy and Co-operation Department. Extract for the Committee on Bioethics (DH-BIO)
- DS/DG1(2016)4 - Independence and Efficiency of Justice Division. Extract for the Consultative Council of European Prosecutors (CCPE) - documents published online
- DS/DG1(2016)1 - Independence and Efficiency of Justice Division. Extract for the Consultative Council of European Judges (CCJE)
- DS/ESC(2020)1 - Department of the European Social Charter. Extract concerning core activities
- DS/CPT(2015)1 – European Committee for the Prevention of Torture and Inhuman or Degrading Treatment or Punishment (CPT). Extract concerning CPT core activities
- DS/DG1(2014)1 - Data Protection and Cybercrime Division. Extract for the Cybercrime Convention Committee
- DS/DG1(2013)01 - Criminal Law Division. Extract for the Committee of Experts on the Operation of European Conventions on Co-operation in Criminal Matters (PC-OC)
DG2 - Directorate General of Democracy
- DS/ECML(2022)1 - European Centre for Modern Languages (ECML)
- DS/EUR(2021)1 - European Support Fund for the Co-production and Distribution of Creative Cinematographic and Audiovisual Works (Eurimages)
- DS/DG2(2019)2 - North-South Centre - Extract concerning the core activities carried out in North-South Centre
- DS/DG2(2019)1 - Youth Department - Extract concerning the European Steering Committee for Youth (CDEJ), the Advisory Council on Youth (CCJ), the Joint Council on Youth (CMJ) and the Programming Committee on Youth (CPJ)
- DS/DG2(2018)1 - European Commission against Racism and Intolerance (ECRI) – Extract concerning documents published online
- DS/DG2(2017)2 - Violence against Women (GREVIO) Division - Extract concerning the Istanbul Convention Monitoring Mechanism - Directorate of Human Dignity and Equality
- DS-DG2(2017)1 - Education Department - Extract concerning the Steering Committees, the Lisbon Recognition Convention Committee and the Standing Conference of Ministers of Education
- DS/DDG(2016)1 - Directorate of Democratic Governance - Extract concerning the activities carried out in the framework of the European Landscape Convention
- DS/CDDECS(2016)1 - Extract concerning the European Committee for Social Cohesion, Human Dignity and Equality
- DS/FCNM(2014)1 – Secretariat for the Framework Convention for the Protection of National Minorities
Former Directorate General of Human Rights and Legal Affairs (DG-HL)
- 2004/DS1 – Central Secretariat of Directorate General I, Secretariat of the Directorate for Legal Co-operation - DGI [fre]
- 2004/DS3 – Human Rights Law and Policy Division, Intergovernmental Co-operation Division and Central Secretariat - DGII
- 2003/DS9 – Public Law Department - DGI [fre]
- 2003/DS10 – Private Law Department - DGI [fre]
- 2003/DS7 – Co-operation and Awareness Division and Police - DGII
- 2004/DS8 – Equality Division - DGII
- 2004/DS10 – Media Division - DGII
- 2005/DS6 – Division of Judiciary and Legal Programmes - DGI [fre]
- 2003/DS13 – Department of Crime Problems - DGI [fre]
- 2003/DS15 – Group of States against Corruption (GRECO) - DGI [fre]
- 2003/DS8 – Venice Commission - DGI [fre]
- 2003/DS23 – Information and Publications Support Unit - DGII
Directorate General of Social Cohesion (DG III)
- 2003/DS12 – Central Section - DGIII [fre]
- 2003/DS11 – Social Policy Department - DGIII
- 2003/DS25 – Migration and Roma/Gypsies Department - DGII [fre]
- 2003/DS19 – Health Division - DGII [fre]
- 2003/DS22 – Partial Agreement in the Social and Public Health Field - DGIII
- 2004/DS9 – Pompidou Group – DGIII [fre]
- 2004/DS6 – Partial Agreement on the Council of Europe Development Bank - DGII [fre]
Directorate General of Education, Culture and Heritage, Youth and Sport (DG IV)
- 2003/DS2 – General Directorate IV, Education, Culture and Cultural Heritage, Youth and Sport [fre]
- 2004/DS11 – European Audiovisual Observatory – DGI [fre]
Directorate General of Administration (DGA)
- DS/DGA(2019)1 - Directorate General of Administration - Treasury, Payments and Accounting Department
- DS/DGA/DIT(2016)4 - Directorate of Information Technology - Extract for documents published online
- DS/DGA/DIT(2014)1 - Directorate of Information Technology - Extract for project management
- DS/DGA(2012)01 – Information Management Division (IMD)
- DS/DGAL(2009)1 – Directorate General of Administration and Logistics - DGAL
- DS/DGAL/DRH(2009)1 – Directorate of Human Resources - DGAL [fre]
- 2007/DS2 – Translation Department - DGAL [fre]
- 2007/DS3 – Directorate of Information Technology - DGAL [fre]
- 2006/DS2 – Directorate - DLOG - DGAL [fre]
- 2006/DS3 – Administrative and Financial Division - DLOG - DGAL [fre]
- 2005/DS10 – Documents and Publications Production Department - DLOG - DGAL [fre]
- 2003/DS3 – Finance Directorate [fre]
Others
- DS/EB(2018)1 - Electoral Board - Extract concerning Intranet portal documents [fre]
- DS/CHS(2018)1 - Committee for Health and Safety (CHS) - Extract concerning Intranet portal documents [fre]
- DS/DPB(2017)1 - Directorate of Programme and Budget - Extract concerning core activities
- DS/TACE(2016)1 – Administrative tribunal of the Council of Europe [fre]
- DS/Prot(2023)1 – Protocol
- DS/DIO(2022)01 – Directorate of Internal Oversight (DIO)
- 2003/DS17 – Integrated Projects